Vacancy | Quinton Park Baptist

Church Operations Manager
Quinton Park Baptist Church

Job Purpose
This role will provide consistent, high quality support to the Leadership Team of Quinton Park Baptist
Church, enabling them maximise their time and advance the church's mission, ministry and vision. It
will be a welcoming presence on the church site, and will require an orderly, pro-active, confidential
and business-like approach to the support of the Leadership Team.
Quinton Park
Quinton Park (‘QP’) is a welcoming and generous Baptist church based in a residential suburb of
South Coventry. We are in a season of renewing and growing our vision to serve our local community
for Christ’s glory.
Accountability
To the Minister, Church Secretary, Treasurer (or finance team) and the Diaconate
Responsibilities
(Shared) line management of staff, currently one cleaner
Line Managed
By Minister and Church Secretary
Primary Working Relationships
The Minister, Secretary, Treasurer and Property Deacon (or person responsible for the church
property)
This is a role requiring the post holder to be responsible for a wide range of work areas in a proactive
and collaborative manner.

Principal Accountabilities:
Supporting the minister and leadership team:

 Provide support and assistance to the Minister, and other leaders, for the smooth running of

Sunday services, and all church ministries, and activities.

 Be a point of contact in respect of Minister’s work, filtering and redirecting enquiries. Have

oversight of the church calendar and be able to advise the Minister and leadership team of
clashes or peaks to help with planning.

 Acting and speaking on behalf of the Minister and other leaders, where appropriate.
 Provide support to church volunteer workers, providing information, guidance and

recommending training.
Communications:

 Create, manage and implement an agreed communication strategy for the church in its

operations throughout the year

 Be responsible for the promotion of the church in communications including social media and

the church's website, creating written, printed and multi-media materials e.g. creating and
overseeing the printing of publicity for events as directed, liaising with external suppliers,
where appropriate

 Facilitate effective communication within the church and externally, including promoting the

church and its ministries via internal and external media,

 Be the focal link point between volunteer teams, liaising with rota coordinators
 To be the first point of contact for the church office (for emails, phone calls, post, visitors)

and manage communications, responding/ re-directing appropriately

 Manage all external enquiries and bookings of facilities, in line with church requirements;

propose changes and implement agreed actions
Finance:

 Manage the invoicing for all booking of church facilities
 Generate reports for the leadership team
 Procure office, cleaning and church supplies, liaising with all involved, as required
 Carry out bookkeeping functions in support of finance team / treasurer and run payroll

(currently for 3 staff), as necessary
Church office administration:

 Manage the day-to-day operational needs of the church and its facilities, liaising with cleaner,

users of the church property and deacon/ person responsible for property to ensure smooth
running of facilities, and providing administrative support, as required

 Oversee Church operations and manage administrative tasks necessary for the smooth running

of church initiatives and events and to support volunteers e.g. notices, church directory,
welcome packs, online and hard-copy publicity etc.

 Regularly review office systems to ensure they meet the needs, and facilitate development
 Update regular church contracts (e.g. IT, phones, printer/photocopying, utilities) and

 Manage church bookings; propose changes and implement agreed actions.

Compliance and risk management:

 Oversee holiday and sickness for other employees and volunteers
 Willingness to gain awareness of the legal requirements that need to be met (health and

safety/ food hygiene/ information compliance/ data protection/ Safeguarding etc), advising
and supporting the responsible person(s) to carry out their responsibilities in these areas

 Administer the internal recruitment process and DBS checks required for those working with

children and adults at risk

 Ensure that risk assessments are carried out and reviewed as required, and that the risk is

managed appropriately

General:

 Carry out any other reasonable duties and one-off projects within the overall function of the

role.

Working hours
12 - 15 hours per week
Occasional evening and weekend work required
Rate of pay
£13.50 - £15/ hr
Place of work
The church office / church site.

Essential Criteria

 Someone in sympathy with the Christian ethos of our church and our charitable purposes with

an appreciation of the importance of faith and a churches role in the community

 An excellent team player, with the ability to work closely with Minister and other church

leaders on a day to day basis

 Demonstratable organisational skills, with the ability to work alone and manage themselves

and also others (including volunteers) effectively

 2-5 years proven administrative experience
 Strong computer skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint)

and website management and social media

 Good judgement skills to decide which issues can be resolved directly and which will require

referral to the Minister or someone else

 Ability to be pro-active and use own initiative
 Trustworthy, empathic and reliable with ability to keep confidences and remain calm under

pressure

 Excellent problem solver
 Excellent interpersonal skills, to be a presence on site, and the front-face of the church
 Experience of project management or defined time limited projects
 Willing to learn
 GCSE Maths and English, or equivalent

Desirable Criteria

 Financially literate with an understanding booking-keeping
 Previous experience in supporting leaders in a church / charity context
 Skills and experience creating promotional materials
 Occasional attendance at QP events / worship

Applicants must already have the right to work in UK

Application process
Please email your CV with a covering letter outlining how you meet the above criteria to
secretary@quintonparkbaptistchurch.org.uk

Closing date Tuesday 7 April 9am.